IMDIS 2021

Online, 12-14 April 2021 International Conference on Marine Data and Information Systems

Making a Video for Posters & Oral presentations

This website will go offline early July 2021. All presentations (oral and poster) are and will remain available at the main IMDIS website.


  • The maximum video length depends on the type of presentation:
    • Oral presentation: 5 minutes (max.)
    • Keynote presentation: 15 minutes (max.)
    • Poster pitch presentation: 2 minutes (max.)
  • We prefer you to be visible in the video.
  • Record your video in the highest possible resolution with a maximum file size of 500 MB
  • Please use the number of your presentation/poster to label your file
  • Please note that the IMDIS Organizing Committee will do minor editing to your video (this will include adding an opening and closing frame and relevant logos that will ‘tag’ the video to the IMDIS 2021 Conference). This final edited video will be the one published/presented during the conference and kept for archive.
  • If you record your presentation using PowerPoint, Keynote or OBS you don’t need to convert it into .mp4 file format. The IMDIS Organizing Committee will perform the conversion into .mp4 file format after the above-mentioned editing.
  • Please send your video using wetransfer or a similar service to before 14 March 2021, 23:00 UTC. Please always include your abstract number in e-mails and file names. This way we can always correctly identify your poster or presentation. The file names should start with the following pattern: IMDIS2021_<type>_<number> (where type is poster or oral and number is the abstract number).

Creating a video

We have collected a couple of links to help you to make the recording.

Windows & PowerPoint

For Windows users with a recent version of PowerPoint we recommend creating the recording using PowerPoint.

Video Tutorial

MacOS & Keynote

For Mac users with Keynote version 10.1 or higher the easiest way is using Keynote.

Video Tutorial

Cross platform

For all other cases we suggest OBS Studio. This is open source software able of capturing screen, video and sound and combining them into a single video file.

Download / Quick start / Video Tutorial

Besides the technical aspects described above, please consider the following

  • Avoid wobbling around while recording.
  • Don’t use any elements that are copyright protected.
  • Avoid talking too fast. Consider varying your voice, be it in volume, speed or tone. This will help the audience keeping engaged.
  • Make eye contact (with your camera lens!). Keep the (computer) camera at eye level.
  • In case you cannot include your talking head on the recording, add a (recent) picture instead.
  • Design your presentation in such a way that the talking head is not covering (critical) information.
  • Avoid distracting backgrounds and choose a neutral, as empty as possible background (a white or pale color wall will do). Avoid virtual backgrounds (such as many web conferencing tools have nowadays).
  • Give preference to natural light but avoid any backlight (e.g. a window or other bright light source behind you). Instead, try a good light in front of you or even on the floor (experiment for optimal results). Beware of (distracting) light reflections.
  • Choose a silent spot and avoid background noise. Beware of potential echo. The use of earphones with microphone can improve the audio quality of your video.
  • If possible put somewhere a ‘no noise’ timer (best at eye level) so that you can keep track of recording time.
  • Don’t forget to give it some practice
  • … and to smile. It can make wonders!